Privacy Policy

This Privacy Policy describes how Business Done Better, operating the Staffing Done Better website and recruiting service (“we,” “us,” or “our”), collects, uses, discloses, and protects personal information. It applies to visitors to staffingdonebetter.com, prospective and current business clients, job candidates, and people who communicate with us about the service.

1. Information we collect

• Website and inquiry information: name, business name, job title, email address, phone number, information submitted through a contact or newsletter form, discovery-call booking details, and the contents of messages you send us.
• Client and hiring information: role requirements, hiring budget, team and culture preferences, interview feedback, contracts, invoices, and payment and time-tracking information relevant to a signed engagement. Payment details may be processed by payment providers.
• Candidate information: contact details, resume or professional profile, work history, skills, location and availability, compensation expectations, references or assessments supplied during screening, interview responses, and communications with our recruiting team. Interviews may be recorded and summarized using AI-assisted tools after required notice and consent.
• Technical information: IP address, browser and device information, referring pages, site interactions, and cookies or similar identifiers that the Site, hosting provider, embedded CRM forms, scheduling widget, or analytics tools may collect. The Site currently embeds a CRM Done Better newsletter form and booking calendar.
• Information from others: we may receive a candidate referral, a professional profile, or hiring feedback from clients, references, recruiting networks, or the candidate’s own public professional sources, where permitted by law.

Please avoid sending highly sensitive identification, financial, or health information unless we request it through a suitable channel for a defined purpose.

2. How we use information

We use information to respond to inquiries and schedule calls; define a client’s role requirements; source, screen, assess, introduce, and facilitate interviews with candidates; support a hiring decision and compensation discussion; administer agreements, invoices, payment plans, and candidate compensation workflows where the applicable agreement provides for them; communicate service updates; send newsletters or promotional emails where you subscribe or applicable law otherwise permits; operate, secure, troubleshoot, and improve the Site and service; and comply with legal obligations or address disputes.

We may use an AI-assisted tool to prepare interview recordings, transcripts, summaries, or recruiter notes for the hiring process. Human reviewers remain responsible for the hiring recommendations we provide, and the client makes its final hiring decision.

3. How we share information

We may share candidate profiles, resumes, interview recordings or summaries, and other relevant screening information with prospective or current hiring clients who are evaluating a candidate. Clients must use that information for appropriate hiring purposes and handle it under applicable law and their own privacy obligations.

We may share information with companies that help us deliver the service, such as website hosts, CRM and scheduling providers, communications and video meeting services, recording or transcription providers, payment processors, and secure file storage providers. If a client elects a separate compliance or payroll service through Sigma Remote, information needed for that service may be shared with Sigma under the applicable arrangement. We may also disclose information when required by law, to protect rights and safety, or in connection with a business transaction, subject to applicable safeguards.

4. Cookies and embedded tools

The Site uses an embedded newsletter form and an embedded booking calendar hosted through CRM Done Better. These tools may receive information you enter and technical information about your visit. Other essential cookies may support security and core site functions. Browser settings may allow you to limit some cookies, though doing so may affect site features.

5. Marketing choices

If you subscribe to our newsletter, you can stop promotional emails through the unsubscribe link or by contacting us. We may still send service or transaction messages connected to an inquiry or active engagement where permitted.

6. Retention and security

We retain information for as long as reasonably necessary for the purposes described above, including managing candidate opportunities and client relationships, meeting legal or accounting obligations, and resolving disputes. Retention periods may vary by record type. We use reasonable administrative, technical, and organizational measures to protect information, but no online service can guarantee absolute security.

7. International handling

Our candidate network includes countries in Latin America, while the company address shown on the Site is in Florida. Information may be accessed or processed in other countries by authorized team members, clients, and providers when needed to deliver the service. Privacy rules may differ across those locations. Where applicable law requires specific safeguards or notices for international transfers, we will apply them.

8. Your choices and privacy rights

Depending on where you live, you may have rights to access, correct, delete, or obtain a copy of certain personal information, or to object to or restrict certain uses. To make a request, contact us using the details below. We may need to verify your identity and may retain information where legally required or otherwise permitted. Candidates may also ask us to update their profile or stop considering them for future opportunities, subject to records we must keep. If applicable law provides an appeal or an authorized-agent process, we will honor it.

9. Children and external services

The Site and recruiting service are intended for adults and business users. We do not knowingly solicit personal information from children under 18. Third-party sites or services linked from our Site, or separately contracted by clients and candidates, have their own privacy practices; review their notices before using them.

10. Changes and contact

We may revise this Policy as our services or practices change and will post the updated effective date. For privacy questions or requests, contact:

Business Done Better / Staffing Done Better

303 E Woolbright Rd #199

Boynton Beach, FL 33435

Privacy email: team@teamdonebetter.com

Website: https://staffingdonebetter.com/